Run every project from bid to final draw
ProHelper gives construction and remodeling contractors enterprise-grade control over multi-phase projects, crews, subs, estimates, and change orders, in one app simple enough to set up without consultants and run from the site, so jobs stay on schedule and on margin from groundbreaking to punch list.
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The headaches of running a construction business
Change orders that quietly eat your margin
A verbal "can you also..." on the framing walkthrough never makes it onto the invoice. Untracked scope creep is the fastest way a profitable bid turns into a break-even job. In ProHelper you spin up a fresh estimate on the existing project the moment scope changes, capture client sign-off, and convert it to an invoice, so every added cost is documented before the crew touches it.
Subs and crews working off yesterday's plans
The electrician shows up for rough-in with the old layout, the framer never got the revised dimensions, and now you're paying for rework. ProHelper keeps the current scope, photos, site notes and attachments on every Job and Visit, so whoever is on site that day is pulling from the latest version, not a thread of group texts.
No idea where a project stands until it's late
Across pre-construction, framing, rough-ins and finish, it's hard to see which phase is behind and which crew is free. ProHelper's scheduling calendar lays out every Visit per project so you can see the whole jobsite timeline, reassign a crew, and reschedule a phase before a slip cascades into the next trade.
Slow draws and chasing final payment
Progress billing falls behind when invoices live in a spreadsheet and the GC or owner has to be reminded to pay. ProHelper turns approved estimates into invoices and collects card or ACH online, with QuickBooks sync so your draws, deposits and retainage reconcile without double entry.
The no-code platform, GL accounting, and inventory cover field operations, though core route/recurring levers don't apply.
No-code customization layer
Model construction jobs, phases, and field forms with custom objects, fields, and 40+ action sets without code.
Double-entry accounting (GL)
Real double-entry books with tax calculation and remittance for accurate cost tracking across phased jobs.
Inventory with COGS valuation
Track materials, transfers, and purchase orders across sites with valuation feeding job costs.
Phase-based visit forms
Build custom site-inspection and progress forms completed on-site, working offline at jobsites with no signal.
Scheduling Calendar
Coordinate crew and subcontractor site visits across calendar/list/map views with filtering.
Everything you need to run construction
The full platform, tuned to the way your trade actually works, with enterprise-grade capability you can run yourself, no consultants required.
Project-based jobs with phase-by-phase visits
Model a build as a Job with Visits for each phase and crew trip, from pre-construction and demo through framing, rough-ins, drywall and finish. Track Properties, Equipment and Contacts (GC, owner, architect) so the whole project history lives in one Account.
Detailed estimates and a reusable price book
Build line-item estimates from your Items price book for labor, materials and allowances, then convert the approved estimate straight to an invoice with no re-keying. Multi-bid scenarios let you present good/better/best scopes to the owner.
Change orders that document new scope fast
When scope changes mid-project, create a new estimate on the same Job, capture approval, and roll it into the next invoice, so the added work is priced and signed before it's built. Custom change-order forms and a client portal for online approval are available on the Growth plan.
Crew and sub scheduling with route building
Schedule crews and subs across active jobsites on the calendar, build day routes between sites, and track Vehicles. Invite your roster of Employees and subs by email and assign them to the right Visits.
Offline-first execution on the jobsite
New-construction sites rarely have signal. My Day, day packs and the photo queue let crews open assignments, log progress, capture before/after photos and add notes fully offline, then sync the moment they're back in coverage.
Invoicing, payments and job financials
Bill deposits and progress draws, send invoices, and collect online, with QuickBooks sync. Reports and dashboards surface estimated vs. invoiced and open balances by project. Deeper job costing is included with the Growth plan, and purchase orders and inventory with Professional.
A construction job, start to finish
Win the bid
A Request comes in from the homeowner, GC or referral. Walk the site, build a line-item estimate with allowances from your price book, and present good/better/best scopes. The owner approves and pays a deposit online.
Schedule the phases and crews
Turn the approved estimate into a Job, then lay out Visits for each phase, framing, rough-ins, drywall, finish, on the calendar. Assign crews and subs, build routes between jobsites, and notify everyone with push and email.
Build it and capture changes
Crews run their day from My Day offline, logging progress, site notes and before/after photos. When the owner asks for added scope, create a change-order estimate on the spot, get sign-off, and keep the work documented before it's built.
Bill draws and close out
Invoice deposits and progress draws as phases complete, collect card or ACH online, and reconcile to QuickBooks. At punch-list completion, send the final invoice and close the project with full history intact.
“We used to lose money on every verbal change order because it never made it onto an invoice. Now we write a quick estimate on the job, get the owner to approve it, and bill it with the next draw. Our margins on remodels are finally what we bid.”
Representative example. Real customer stories coming soon.
Construction software questions
Yes. Model each build as a Job with multiple Visits for phases and crew trips, all tied to one Account and Property so the full project history, from pre-construction to punch list, stays in one place. Dedicated phase grouping and dependency views are on the roadmap, but most contractors run multi-week builds today using Jobs, Visits and the scheduling calendar.
When scope changes mid-project, create a new estimate on the existing Job, capture the client's approval, and convert it to an invoice so the added work is priced and documented before it's built. Custom change-order forms and a client portal for online approval and signatures are available on the Growth plan.
Yes. Invite subs and crew as Employees by email, assign them to specific Visits, and view every active jobsite on the scheduling calendar. Route building helps crews move efficiently between sites, and a full dispatch board is included with the Growth plan, with route optimization on Professional.
Yes. ProHelper is offline-first. Crews use My Day, day packs and a photo queue to open assignments, log progress and capture jobsite photos with no connection, then everything syncs automatically once they're back in coverage.
ProHelper for other trades
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