Run your moving company from one app
ProHelper is strong enough to keep crews, trucks, deposits, and long-haul legs from colliding on a packed Saturday, and simple enough that a foreman runs the move offline in a stairwell and collects the balance by card the day the truck pulls away, local or long distance, office or curbside.
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The headaches of running a moving business
Estimates that miss the real job
You bid by rooms and cubic feet, then the day-of crew hits stairs, a long carry, and a piano nobody mentioned. Without itemized estimates tied to a price book, your hourly quotes bleed margin on every move.
Double-booked crews and trucks
Two jobs, one truck, and a foreman texting from the wrong driveway. A shared scheduling calendar you can actually see prevents the overbooked Saturdays that cost you reviews and reschedules.
Deposits chased after the fact
Holding a date without a deposit means no-shows and dead Saturdays. Sending the invoice days after the move means you wait weeks to get paid. You need the deposit and the balance built into the flow.
The office and the truck out of sync
Foremen lose signal in stairwells, parking garages, and on the highway, so photos and signed paperwork never make it back. When the field app dies offline, the front office is flying blind.
Seasonal project/volume work fits the dispatch and offline core, though it lacks moving-estimate tooling.
Route Builder + Dispatch Board
Assign crews and trucks to jobs across the day with drag-and-drop, move previews, and bulk customer notifications.
Samsara Fleet GPS
Live truck GPS and odometer auto-import so dispatch can track moving vehicles and mileage in real time.
Signature capture
Capture customer sign-off on inventory and completed moves on-site for liability and proof of service.
"My Day" tech view
Crews see the day's moves in one offline-capable screen with on-the-way GPS for accurate arrival windows.
Double-entry accounting (GL)
Job invoices and deposits auto-post to real books with tax handling for accurate per-move costing.
Everything you need to run moving
The full platform, tuned to the way your trade actually works, with enterprise-grade capability you can run yourself, no consultants required.
Volume-based estimates with a moving price book
Build itemized Estimates from your Items and price book: hourly crew rates, truck and trip fees, packing materials, stair and long-carry charges, mileage for long-distance. Send a professional quote the customer can review on their phone.
Estimates to invoices to payments
Approved Estimates convert straight to Invoices, so the deposit and the final balance use the same line items. Collect card payments at the door or from the office, no re-keying.
Crew and truck scheduling with routes
See every crew and job on one Scheduling calendar so you never double-book a Saturday. Assign Employees and Vehicles to each Job, then build Routes for multi-stop days and long-distance legs.
Offline-first foreman app
My Day gives the crew their jobs, addresses, and inventory notes even with no signal in a stairwell or on the highway. The photo queue captures pre-move condition shots and syncs automatically when service returns.
Customer record built for moves
Track every household as an Account with Contacts and Properties for origin and destination addresses. Log access notes, elevator reservations, and special-handling items so the crew shows up ready.
Online booking and fleet GPS
Take new move requests through your online booking page, then triage them as Requests. The Samsara integration ties truck GPS to your fleet, and Quo keeps call and text history on the customer record.
A moving job, start to finish
Win the move
A lead comes in through your online booking page or a call logged via Quo. Capture it as a Request, build a volume-based Estimate from your price book, and send it for online approval with a deposit.
Lock the date
Once the customer approves and the deposit clears, drop the Job on the Scheduling calendar. Assign the crew and a Vehicle, add origin and destination Properties, and avoid the double-booked Saturday.
Run move day
The foreman opens My Day for the route, addresses, and inventory. The crew captures condition photos in the offline photo queue, adds Notes on stairs or extra boxes, and updates the Job as load, transit, and unload happen.
Get paid before the truck leaves
At the destination, the Estimate converts to an Invoice with any day-of charges added. Collect the balance by card on the spot, and let QuickBooks sync keep your books clean.
“We used to quote moves on paper and chase deposits for days. Now the estimate goes out from the truck, the customer approves and pays the deposit on their phone, and the balance is collected by card before we pull out of the driveway. No more double-booked Saturdays either.”
Representative example. Real customer stories coming soon.
Moving software questions
Yes. ProHelper estimates are itemized from your Items and price book, so you can quote hourly crew and truck rates, packing materials, stair and long-carry fees, and mileage for long-distance moves. Approved estimates convert to invoices, so the deposit and final balance share the same line items.
Yes. Schedule local same-day moves on the Scheduling calendar and build Routes for multi-stop and long-distance legs. Properties track origin and destination addresses on each Job, and the Samsara integration ties in truck GPS for fleet tracking.
Yes. Send an estimate for online approval, collect a deposit online to lock the date, then take the final balance by card when the truck is unloaded. The Client Portal on the Growth plan adds self-serve online pay and live visit tracking.
Yes. ProHelper is offline-first. My Day loads each crew's jobs, addresses, and notes ahead of time, and the photo queue captures pre-move condition shots that sync automatically once service returns.
ProHelper for other trades
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