Run every phase, sub, and draw in one place
ProHelper gives general contractors and remodelers the heft to coordinate subs across multi-phase jobs, document every change order, and bill progress draws, in one app simple enough to set up yourself and run from the jobsite, so bids, changes, and photos never scatter across five tools again.
30-day free trial · No credit card · from $35/user/mo
The headaches of running a general contracting business
Verbal changes that wreck the budget
The client asks for an extra outlet, the slab needs more concrete, the sub hits a surprise, and none of it gets documented before billing. Undocumented changes are where GCs lose money and end up in disputes. ProHelper lets you log the change, re-estimate the scope with priced line items, and get sign-off in writing before anyone swings a hammer.
Subs and phases that never line up
Demo, rough-in, inspection, finish: when framing slips, the electrician shows up to nothing and your whole timeline cascades. Juggling subs across calls, texts, and a paper schedule means crews waste time hunting for the latest plan. ProHelper puts every Visit and phase on one drag-and-drop calendar so you can see the knock-on effect before it costs you a day.
Cash tied up until the job's done
On a multi-month remodel you can't wait until the punch list to get paid. Without a clear draw schedule, you're floating materials and sub payments out of your own pocket. ProHelper supports deposits and staged invoices so you can bill at each milestone, like rough-in complete, drywall done, and final, and collect online as you go.
Job details scattered across pickup trucks
Permits, the signed bid, before photos, the latest selection, all buried in someone's texts and email. When office and field aren't looking at the same file, you re-do work and miss what the client signed. ProHelper keeps the bid, every change, notes, and jobsite photos attached to one Job, synced even when the site has no signal.
The no-code platform and full GL accounting cover GC operations, though long projects mismatch the route model.
No-code customization layer
Model GC-specific jobs, phases, and subcontractor data with custom objects, fields, and 40+ action sets without code.
Double-entry accounting (GL)
Real double-entry books with tax calculation and remittance replace spreadsheets for project-cost tracking across jobs.
Inventory with COGS valuation
Track materials, locations, transfers, and purchase orders with valuation feeding job costs.
Scheduling Calendar
Coordinate crew and subcontractor visits across calendar/list/map views with filtering as projects progress.
Client Portal
Owners approve estimates, view job progress, and pay invoices self-serve across long project lifecycles.
Everything you need to run general contracting
The full platform, tuned to the way your trade actually works, with enterprise-grade capability you can run yourself, no consultants required.
Bids and estimates that win the job
Build detailed estimates from your price book, covering labor, materials, allowances, and optional line items for upgrades, then send a clean, professional proposal. Save common assemblies as Items so quoting the next kitchen or bath takes minutes, not an afternoon.
Document changes before you bill them
When scope changes, capture it as a new estimate with priced line items, get it approved, and roll it into the job. You keep a paper trail of what changed and what it cost, so the final invoice never comes as a surprise and disputes don't eat your margin.
Multi-phase scheduling for crews and subs
Break a project into Visits across phases, like demo, rough-in, inspection, and finish, and lay them out on a drag-and-drop calendar. Build routes for crews running multiple sites, and reschedule in seconds when an inspection or a sub slips.
Progress draws and online payments
Take a deposit up front, then bill staged invoices as each milestone clears. Estimates flow into Invoices and Payments, customers pay by card or ACH online, and everything syncs to QuickBooks so your books match the field.
Offline-first jobsite execution
My Day gives every crew their visits, job details, and the signed scope on their phone, and it works when the basement or new-build site has zero bars. Snap before/after photos into a queue that syncs the moment signal returns, so nothing gets lost.
Full CRM for repeat clients and properties
Track Accounts, Contacts, Properties, and the Equipment you've installed so a past client's addition or warranty call starts with full history. Capture new leads through Requests and your online booking page instead of letting them sit in a voicemail.
A general contracting job, start to finish
Win the work
A homeowner or developer submits a Request or books a site walk online. You scope it on-site, build a priced estimate from your price book with allowances and options, and send a proposal the client approves with a deposit.
Schedule the phases
Convert the bid to a Job and break it into Visits across phases. Assign crews and subs, build routes for the week, and put demo, rough-in, inspection, and finish on one calendar everyone can see.
Run the jobsite
Crews open My Day on their phones, offline-ready, to see scope, notes, and the plan. When the client changes something, log it and re-estimate the new scope for sign-off, with photos documenting every phase.
Get paid as you go
Bill staged invoices at each completed milestone instead of waiting for the punch list. Clients pay online by card or ACH, payments sync to QuickBooks, and dashboards show what's outstanding across every active project.
“Every change used to be a he-said-she-said at the end of the job. Now the client signs off on the added scope before we build it, and I bill each phase as it clears instead of floating the whole remodel on my own credit card. The office and my crews are finally looking at the same job.”
Representative example. Real customer stories coming soon.
General Contracting software questions
When scope changes mid-project, you create a new estimate capturing the added work as priced line items, get it approved by the client, and bill it on the job. That gives you a written record of what changed and what it cost, the documentation that keeps change orders from turning into disputes. A client portal for online approvals is available on the Growth plan, and a dedicated change-order object is on the roadmap.
Yes. You can take a deposit up front and send staged invoices as each milestone is completed: rough-in done, drywall complete, final. Estimates flow into Invoices and Payments, and clients pay online by card or ACH. Automated milestone schedules and customer subscriptions are coming soon.
You schedule the work as Visits across project phases on a shared drag-and-drop calendar and build routes for crews running multiple jobsites. You manage subs as part of your roster and schedule; a dedicated dispatch board and granular roles and permissions are included with the Growth plan, and route optimization with Professional.
Yes. ProHelper is offline-first. Crews load their day, view job details and scope, and queue jobsite photos with no connection. Everything syncs automatically once they're back in coverage, so nothing gets lost between the basement and the office.
ProHelper for other trades
Ready to run your general contracting business from one app?
Start your free 30-day trial today. No credit card required.
No credit card required · Cancel anytime · 30-day free trial