Run every route, reading, and repair in one app
ProHelper runs weekly routes, poolside chemistry, and recurring billing for pool and spa companies, powerful enough to keep 200 pools a week on schedule, simple enough that a new tech logs readings and gets paid the same day, even with no signal at the gate.
30-day free trial · No credit card · from $35/user/mo
The headaches of running a pool & spa business
Routes and readings live in three different places
Your weekly route is on a whiteboard, chemical readings are on paper or a notes app, and billing happens later from memory. ProHelper keeps the route, the Visit, the readings, and the invoice on one record for every pool.
Dead zones at the backyard gate
Pools sit behind fences, in basements, and in cell dead zones. Apps that need a connection fail right when the tech is standing at the equipment pad. ProHelper is offline-first: log readings, dosing, and photos at the pad and it syncs when signal returns.
Chasing recurring service payments
Weekly and biweekly maintenance means dozens of small invoices every month. Manually billing each one bleeds hours. ProHelper turns completed Visits into Invoices and takes card and ACH payment online.
Repairs and green-pool jobs get lost behind maintenance
A failed pump or a green-pool recovery is a real job buried in a route of quick cleans. ProHelper separates recurring Visits from one-off repair Jobs so equipment work, estimates, and parts never slip through.
ProHelper is built for pool/spa routes: the chemistry engine is the flagship moat no competitor matches.
Pool Chemistry Calculator V3
Tech enters a water test poolside and gets exact chlorine/acid/salt/CYA doses, equipment setpoints, and SLAM/algae diagnostics across all 4 chlorination methods, with no manual chemistry math and fewer callbacks.
Pool Volume Calculator
Measure any pool shape (plus attached spa and basin) once to lock in gallons, which auto-feeds the chemistry calculator so dosing is never a guess.
Recurring route management
Weekly/bi-weekly routes of 50-200 accounts per tech are auto-ordered to cut drive time, with capacity warnings and RRULE recurrence for predictable repeat stops.
Calculator Events (Environmental Events)
Owner declares a heat wave or July-4th high-use week once and every pool's dosing auto-adjusts company-wide, protecting water quality during demand spikes.
Offline chemical readings
Techs run the chemistry engine and log readings/photos with zero signal in backyards; everything syncs when they regain connectivity.
Everything you need to run pool & spa
The full platform, tuned to the way your trade actually works, with enterprise-grade capability you can run yourself, no consultants required.
Weekly & biweekly route building
Build recurring maintenance routes by day and by tech, then drag stops on the scheduling calendar. Group Visits geographically to cut windshield time across your whole book of pools.
Chemical readings at every stop
Log chlorine, pH, alkalinity, cyanuric acid, and dosing as Notes on each Visit, with full service history on the Property. Add photos of the water, the pad, and the gauge so the office sees exactly what the tech saw.
Equipment records for every pool
Track pumps, filters, heaters, salt cells, and automation as Equipment tied to each Property. Pull warranty, model, and repair history before you roll a truck, no calling the customer to ask what they have.
Estimates to invoices to payments
Quote a green-pool recovery, an equipment swap, or a seasonal opening as an Estimate, convert it to an Invoice, and collect by card or ACH online. Push it all to QuickBooks so the books stay clean.
Offline My Day for the route tech
Each tech opens My Day to see their stops, gate codes, and pool notes. Photos queue and sync automatically, so the route keeps moving through dead zones, basements, and gated yards.
Online booking & client requests
Take new maintenance, repair, and opening/closing requests through your online booking page and Requests inbox, so seasonal demand lands in one place instead of voicemail.
A pool & spa job, start to finish
Win the work
A new pool owner books through your online page or sends a Request. You set up the Account, Contact, and Property, log the pool's Equipment, and send an Estimate for service or recovery.
Schedule the route
Add the pool to a recurring weekly or biweekly route. Build the day on the scheduling calendar, group stops to cut drive time, and assign the right tech.
Service the pool
The tech runs My Day offline, logs water readings and dosing as Notes on the Visit, snaps pad and water photos, and flags any equipment Issue right from the backyard.
Get paid
Completed Visits become Invoices automatically. Collect by card or ACH online, sync to QuickBooks, and keep recurring maintenance billing on schedule month after month.
“We service close to 200 pools a week and the readings always used to get lost between the route sheet and the office. Now the tech logs the chemistry and a photo of the water right at the pad, even in the backyards with no signal, and the invoice is ready before they pull out of the driveway. Billing the whole route stopped being a Friday nightmare.”
Representative example. Real customer stories coming soon.
Pool & Spa software questions
Yes. You build recurring routes by day and tech, schedule Visits on the calendar, and group stops geographically to cut drive time. Each completed Visit ties back to the Property's full service history. Automated route optimization is included with the Professional plan; on other plans you build and reorder routes manually on the calendar.
Yes. ProHelper is offline-first. Techs log chlorine, pH, alkalinity, cyanuric acid, and dosing as Notes on the Visit, and queue photos, all without signal. Everything syncs to the office automatically once the phone reconnects, built for gated yards and equipment-room dead zones.
Yes. Pumps, filters, heaters, and salt cells are stored as Equipment on each Property, with model and repair history. Recurring maintenance runs as Visits, while repairs and green-pool recovery run as one-off Jobs with their own Estimates, so nothing gets buried in the route.
Completed Visits turn into Invoices, and you collect by card or ACH online with everything syncing to QuickBooks. Repairs and recoveries flow Estimate to Invoice to Payment. A client portal for online pay is available on the Growth plan, and saved-card recurring subscriptions are coming soon.
ProHelper for other trades
Ready to run your pool & spa business from one app?
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